Elevating Offline Meetings with Meeting.ai: An AI Note-Taker Revamp

Meeting.ai was built for structured video calls. But offline meetings are messier, faster, and harder to predict. Users wanted a note-taking assistant that could adapt without slowing them down or compromising trust.

1. 01

   How can we make the app feel intuitive and engaging for offline meetings?

2. 02

   How can we ensure users feel their sensitive discussions are secure?

3. 03

   How can we optimize the app for both small and large group meetings?

1. 01

   Modular Notes for Clear Thinking

   Instead of a messy note dump, we used a simple 3-part format: Topic, Key Points and Details. This follows how people naturally speak clear and structured, so users can scan or edit notes easily without feeling overwhelmed.

2. 02

   Flexible Reading Experience

   While note-taking is active, notes appear in collapsed mode by default, showing only the latest entry so users can stay focused on Mitu and its state. If needed, they can expand the panel to fullscreen to read all notes, and use tabs to quickly navigate to specific topics.

3. 03

   Friendly UI and AI Character

   We used more space, rounded shapes, and soft colors to make the app feel friendly. We also introduced Mitu, a helpful AI companion that interacts with users. I helped direct which poses and emotional states Mitu should express, so the animator could bring them to life accordingly.

4. 04

   Scalable Notes for Any Group

   We support both small and large group meetings. During offline events, notes are taken live and displayed to everyone in the room. After the session, notes are saved to the Library, where users can review or share them via link or email, making it easy to access and distribute the notes beyond the event.

5. 05

   Privacy-First Design

   Users can blur notes in the Library to keep them private in public settings. We also added link-sharing protections and focused on giving users a secure, comfortable experience throughout.